CRICKLADE & DISTRICT TWINNING ASSOCIATION
- Name of the Association
The name of the Association shall be the Cricklade & District Twinning Association
- Aims of the Association
- To promote and foster friendship and understanding between the people of Cricklade and those of Sucé-sur-Erdre in France, and those other towns with which the Association may later form links.
- To encourage visits by individuals and groups to and from linked towns, and the development of personal contacts, and by so doing to broaden the mutual understanding of the cultural, recreational, educational and commercial activities of the linked towns.
- To organise fund-raising activities to foster the aims of the Association
Membership shall be open to all persons or organizations in sympathy with the aims of the Association. There shall be three categories of membership:
- Individual membership
- Family membership, being open to all members of a family excepting sons or daughters over the age of eighteen years, but including those in full-time education.
- Corporate membership: Corporate membership does not of itself entitle members or employees of the organization which is a member to the rights of individual or family membership. Corporate membership entitles not more than two members of the organization to the rights conferred on individual of family members.
The affairs of the Association shall be conducted by the management Committee consisting of not more than twenty members, one of whom shall be ex-officio the Council Chairman, and the remaining to be elected by the Association, being broadly representative of organizations, associations, clubs and individuals in Cricklade.
- The Committee shall have the power to co-opt and co-opted members shall have the right to vote.
- The quorum shall be one third of the full committee, two of whom shall be officers.
- The Committee shall have the powers to set up sub-Committees, which shall have the power to co-opt to their membership, with the power to vote.
- Election of Committee
The committee shall be elected at the Annual General Meeting of the Association. The Association shall appoint a Chairman, Honorary Secretary, Honorary Treasurer and such other officers as it seems necessary, including an Honorary Auditor.
- The Chairman
The Chairman and the management Committee, the Honorary Secretary, Honorary Treasurer shall be ex-officio members of all sub-committees.
- The Management Committee
The management Committee shall call the first Annual General Meetings of the Association between 1 December 1988 and 31 March of the following year, and thereafter on a date not later than 31 March of each calendar year, giving each member at least fourteen days’ notice in writing.
- Voting at the AGM
- Only members present at the meeting shall be entitled to vote.
- Each individual member shall be entitled to one vote and each family or corporate member are entitled to two votes, provided that two members of such family or organization are present at the meeting. The Chairman shall have a casting vote.
- Special General Meeting
A Special General Meeting of the Association may be called at any time on a written request signed by at least twenty members of the Association and delivered to the Honorary Secretary, containing details of the matter to be discussed. At least twenty-eight days’ notice must be given.
Audited accounts to 31 December of each year shall be submitted to each Annual General Meeting.
All monies received on behalf of the Association shall be kept in safe custody by the Honorary Treasurer and all cheques drawn on the Association’s account shall by any two of the Chairman, Honorary Treasurer or Honorary Secretary.
All subscriptions shall be determined at the A.G.M. and be made payable within two months thereof.
- Amendments to Constitution
Amendments to the Constitution shall only be made at the A.G.M or a Special General Meeting. Notice of the proposed amendment shall be given in writing to the Honorary Secretary at least twenty-one days before the meeting and details shall be given in notice convening the meeting. No such amendment shall be carried unless not less than two-thirds of the members present and voting at the meeting vote in its favour.
- Dissolution of the Association
In the event of the dissolution of the Association, all surplus funds shall be transferred to such charity or charities as the Committee shall in its absolute discretion decide.